When you first started out your business was operated by just a few close friends. Together you worked long hours and were happy that the operation turned enough profit to give everybody a fair paycheck. Now your company has blossomed and staffing costs continue to rise as your workforce expands. While your managers and senior officers rose up with you, new junior members, associates and hourly workers are not as committed to the success of the business, but rather to the bottom line on their check each payday. It’s impossible to check the validity of all the timesheets without a time clock. It’s time to find out what payroll software can do to help you keep everybody honest.
Biometrics Prevent Timeclock Fraud
Biometrics is a simple device attached to your timeclock that records an employee’s fingerprint. In order to punch in for the day, they must combine a PIN and their fingerprint at the clock. This heightened security prevents staff from having their friend clock them in early or a few minutes late to milk to clock system. Of course, management will be able to override the clock and enter a manual punch if there is difficulty with the biometric reader. Parameters can be set in the payroll software to prevent early or late punches from going thought without an override. This keeps your staff working their assigned shifts and being paid for the appropriate time.
Track Overrides and Avoid Penalties
Another concern when reviewing payroll costs is having a supervisor add extra unauthorized pay to employees for favors. This can lead to pervasive unfair business practices and open the firm up to an investigation by the state labor board. Not only will good software keep your staff honest, by tracking all overrides and manual entries made by management, your practices remain transparent. By reviewing added punches at the senior level on a regular basis, you will ensure that your operational management remains accountable for their budgets and honesty.
Provide Updated Benefit Summaries with Each Check
Software payroll can be extremely powerful and is able to track sick time, vacation days and other benefits that accrue for all employees. It helps to build a positive work environment when a staff member can see on their pay stub what benefits are available in their account. This helps to encourage use of paid time-off, medical coverage and even short-term disability. Your company will continue to grow as hourly employees can see the value in remaining a positive, contributing member of your business.
Payroll remains one of the largest controllable costs in almost any industry. At the same time, people are your most valuable asset. By investing in modern payroll software, you take steps to ensure that your business can continue to grow by promoting honest practices by management and your employees.